Forms, Reports & Instructions

Bookkeeper Training Resources

End of Calendar Year Meeting Agenda (December 2020)

AGENDA - End of Calendar Year TEAM meetings 2020.pdf 227.22 KB (Last Modified on December 2, 2020)

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Refresher Training Presentation on October 30 (2019)

10-30-19 powerpoint training presentation.pdf 1,007.79 KB (Last Modified on November 1, 2019)

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Area Training on September 25 (2019) Presentation

9-25-19 powerpoint training presentation.pdf 1.45 MB (Last Modified on September 25, 2019)

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Bookkeeper Presentation for Teachers and Staff

INTERNAL AUDITING - BOOKKEEPER PRESENTATION FOR TEACHERS AND STAFF.pdf 414.87 KB (Last Modified on September 25, 2019)

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1099, Vendor Maintenance & W-9

IRS Form W-9

W9.pdf 463.53 KB (Last Modified on March 29, 2018)

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End of Year 1099 Vendor Reporting

Preparing_for_1099_Vendor_Report_03.14.2016.pdf 475.98 KB (Last Modified on March 29, 2018)

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Adding Suppliers/Vendor to KEV

Adding_Supplier_Vendor_to_KEV-_Instructions_with_Attachments_03.21.2016.pdf 594.51 KB (Last Modified on March 29, 2018)

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Adding Records in KEV (Examples)

Interest

Add Record-Interest 03.04.16.pdf 174.55 KB (Last Modified on March 29, 2018)

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Over Deposit

Add Record-Over Deposit 03.04.16.pdf 177.06 KB (Last Modified on March 29, 2018)

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Short Deposit

Add Record-Short Deposit 03.04.16.pdf 176.17 KB (Last Modified on March 29, 2018)

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Bank of America Credit Card Fees

Add Record-BofA Credit Card Fees 03.04.16.pdf 185.69 KB (Last Modified on March 29, 2018)

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Change to Chart of Accounts (Add/Delete Form)

Change to Chart of Accounts (Add/Delete Form)

Add Delete Account Catagory Form wpdf 02.02.2017- Chart of Accounts.pdf 37.02 KB (Last Modified on March 29, 2018)

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Bank Signature Cards

Ameris Bank Signature Card Change Form - Part 1 of 2

Ameris Bank - Account Change Checklist or Signature Card changes 6.3.20.pdf 625.33 KB (Last Modified on June 3, 2020)

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Ameris Bank Signature Card Change Form - Part 2 of 2

Ameris Bank - Account Change Form for Signature Card Updates 6.3.20.pdf 604.71 KB (Last Modified on June 3, 2020)

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Signature Card Letter from Principal

Sig Card Letter from Principal 3.29.2018.pdf 1.77 MB (Last Modified on March 29, 2018)

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Ameris Bank - Check Redi Form

Ameris Bank - Check Redi Form.pdf 83.16 KB (Last Modified on June 3, 2020)

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Ameris Bank - Online Access Request Form

Online Access - Change of Bookkeeper.pdf 181.41 KB (Last Modified on June 12, 2019)

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Check Re-Order Form (Safeguard)

Check Re-Order Form

Check Reorder Form - revised 8-15-19.pdf 503.54 KB (Last Modified on September 5, 2019)

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Clubs: By-laws, Budget & Officers

Guidelines for By-Laws

Clubs - Bylaws Guideline 03.24.2016.pdf 277.83 KB (Last Modified on March 29, 2018)

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Organization Budget Reporting Form

Organization Budget Report 12.16.2013.xlsx 13.5 KB (Last Modified on March 29, 2018)

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Community Ed, Extended Day & Summer Camp

Community Education Handbook

Community Education handbook 2016 - 2017.pdf 5.01 MB (Last Modified on March 29, 2018)

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Deposit Report- Community Ed & Extended Day

Com Ed Ext Day-Deposit Report 01.13.2015.xlsx 11.81 KB (Last Modified on March 29, 2018)

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Extended Day Handbook

Ext Day-Handbook-March 2015.pdf 1.45 MB (Last Modified on March 29, 2018)

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Monthly Student Count/Financial Activity Report- Extended Day

Ext Day-Monthly Student Count Financial Activity Report.pdf 114.28 KB (Last Modified on March 29, 2018)

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New Employee Set Up Process- Community Ed, Extended Day & Summer Camp

Com Ed Ext Day-Instructions for Directors-New employee set up.pdf 224.6 KB (Last Modified on March 29, 2018)

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PCF Status/Contact Information- Community Ed & Extended Day

Com ED Ext Day-PCF Status Contact Info.pdf 67.88 KB (Last Modified on March 29, 2018)

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Q&A for PCF Processing- Community Ed & Extended Day

Com Ed Ext Day-Q and A for PCF Processing.pdf 97.62 KB (Last Modified on March 29, 2018)

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Receipt Book (CER) Log- Community Ed

CER-Community Education Receipt Book Log 06.22.2016.pdf 406.18 KB (Last Modified on March 29, 2018)

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Reissued Receipt (CER) Book Log- Community Ed

CER-Reissued Community Education Receipt Book Log 06.22.2016.pdf 406.46 KB (Last Modified on March 29, 2018)

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School Entertainment and Performances Form

School Entertainment and Performances - Revised 11-15.pdf 315.58 KB (Last Modified on October 6, 2019)

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Credit Cards

Credit Card Presentation

Credit Card-Powerpoint Presentation 2014-2015.pdf 1.34 MB (Last Modified on March 29, 2018)

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Step by Step Website Information for Parents

Credit Card-Step by Step Website Information for Parents 2014.pdf 492.97 KB (Last Modified on March 29, 2018)

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Instructions for Parents

Credit Card-Email Introduction to Parents.pdf 315.93 KB (Last Modified on March 29, 2018)

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Instruction to Staff

Credit Card-Email Introduction to Staff.pdf 212.64 KB (Last Modified on March 29, 2018)

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Reminder to Staff

Credit Card-Email Reminder for Staff.pdf 223.01 KB (Last Modified on March 29, 2018)

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Template for an Event or Activity

Credit Card-Template for an Event wpdf-04.04.17.pdf 692.61 KB (Last Modified on March 29, 2018)

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Field Trips - Cafeteria Forms (See the Transportation Dept for additional Forms & Instructions)

Field Trip Meals Procedures

Field Trip Meals SOP.pdf 449.77 KB (Last Modified on April 5, 2018)

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Field Trip Lunch Order Form

Field Trip Lunch Order Form.pdf 556.42 KB (Last Modified on April 5, 2018)

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Field Trip Cooler Request Form

Field Trip Cooler Request Form.pdf 215.56 KB (Last Modified on April 5, 2018)

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Field Trip Temperature Log

Field Trip Temperature Log.pdf 317.44 KB (Last Modified on April 5, 2018)

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Florida Teacher Classroom Supply Assistance Program

IRS Compliance Log for the return of FL Teacher Lead Funds 2020-2021

Florida Teacher Classroom Supply Assistance Program FY 2020-2021 - IRS Compliance Form.xlsx 19.81 KB (Last Modified on September 25, 2020)

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Memorandum to Principals and Teachers 2020-2021

Memorandum to Principals and Teachers- FTL FY20-21.pdf 164.52 KB (Last Modified on September 25, 2020)

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Teacher Acknowledgement Form 2020-2021

2020-2021 Acknowledgment Form for Classroom Assistance Program.pdf 174.12 KB (Last Modified on September 25, 2020)

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Expenditure Log 2020-2021

Classroom Supply Assistance Log 2021.xlsx 35.85 KB (Last Modified on September 25, 2020)

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Fundraisers & School Stores

Fundraising: Activity Request

Fundraising Activity Request 01.01.2016.xlsx 14.83 KB (Last Modified on March 29, 2018)

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Fundraising: Check List

Fundraiser Check-off List.xlsx 11.08 KB (Last Modified on March 29, 2018)

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Fundraising: Control Sheet

Fundraising Control Sheet 07.01.2014.xlsx 20.07 KB (Last Modified on March 29, 2018)

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Fundraising: Activity Operating Report

Fundraising-Activity Operation Report 07.01.2014.xlsx 21.63 KB (Last Modified on March 29, 2018)

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Statement of Operation/Inventory

School Store-Statement of Operation Inventory 04.25.16.xlsx 12.3 KB (Last Modified on March 29, 2018)

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Minutes to Decimals Conversion Chart

Minutes to Decimals Conversion Chart

Conversion of Minutes to Decimals 02.09.17.pdf 80.54 KB (Last Modified on March 29, 2018)

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Monthly Financial Report Cover Page

Monthly Financial Report Cover Page

DCPS_Monthly_Fin_Report_Cover_Page_08.18.20.xlsx 15.24 KB (Last Modified on August 18, 2020)

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NSF/Worthless Checks & Logs

Worthless-NSF Returned Check Log

Worthless-NSF Returned Check Log.xlsx 13.44 KB (Last Modified on March 29, 2018)

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Write-Off Returned Check Log

Write-Off Returned Check Log.xlsx 11.36 KB (Last Modified on March 29, 2018)

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Returned Checks Presentation

RETURNED CHECKS.pptx 2.84 MB (Last Modified on March 29, 2018)

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Affidavit of Comparison of Driver's License/Affidavit of Personal Knowledge

Affidavit of Comparison of DL and Affidavit of Personal Knowledge 04.27.2016.pdf 316.27 KB (Last Modified on March 29, 2018)

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Worthless Check Affidavit

Worthless Check Affidavit 04.27.2016.pdf 658.3 KB (Last Modified on March 29, 2018)

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Sample of Demand Notice for NSF Check

Sample of Demand Notice for NSF Check 04.27.2016.pdf 314.9 KB (Last Modified on March 29, 2018)

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CHECKRedi Bank Mail Release Authorization Form Instructions

CHECKRedi Bank Mail Release Authorization Form Directions 05.17.16.pdf 74.53 KB (Last Modified on March 29, 2018)

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CHECKRedi Bank Mail Release Authorization Form

CHECKRedi Bank Mail Release Authorization Form 05.17.16.pdf 124.66 KB (Last Modified on March 29, 2018)

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Outside School-Related Organization Forms

Annual Audit Report Form

Outside Organization Annual Audit Form - revised 12-4-19.pdf 140.54 KB (Last Modified on December 11, 2019)

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Monthly Report Form

Outside School-Related Organization Monthly Report Form - revised April 2019.pdf 15.75 KB (Last Modified on April 17, 2019)

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Budget Report Form

Outside School-Related Org Budget Report 03.2016.xlsx 13.66 KB (Last Modified on March 29, 2018)

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Fundraising Activity Request Form

Outside School-Related Org Fundraiser Activity Request 01.01.2014.xlsx 15.63 KB (Last Modified on March 29, 2018)

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Office of Economic Opportunity (formerly MBE)

Office of Economic Opportunity (formerly MBE)

Office of Economic Opportunity Directory 4-8-19.pdf 53.48 KB (Last Modified on April 8, 2019)

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Paying Police Officers

Instructions for Paying Police Officers

UPDATED Instructions for Paying Police Officers Updated 08292017.pdf 287.7 KB (Last Modified on April 4, 2018)

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FOP Contract- Article 15 Wages

FOP Contract - Article 15 Wages.pdf 199.29 KB (Last Modified on April 4, 2018)

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Minutes to Decimals Conversion

Conversion Minutes To Decimals 08292017.pdf 43.9 KB (Last Modified on April 4, 2018)

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Petty Cash Voucher

Petty Cash Voucher

Petty Cash Voucher 06.02.16.pdf 270.11 KB (Last Modified on March 29, 2018)

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Purchase Approval, Check Requisitions & Refunds

Request for Payment/Refund for Internal Accounts

Internal Accounts Request for Refund Payment 04.01.14.xlsx 14.03 KB (Last Modified on March 29, 2018)

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Certification as to Proprietary and/or Sole Source Purchase (Internal Activity Account)

Certification as to Proprietary Sole Source Purchase 04.25.16.pdf 279.4 KB (Last Modified on March 29, 2018)

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Receipt Books

SAR (Student Activity Receipt) Book Log

SAR-Student Activity Receipt Book Log 06.22.2016.pdf 406.62 KB (Last Modified on March 29, 2018)

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SAR (Student Activity Receipt) Reissued Book Log

SAR-Reissued Student Activity Receipt Book Log 06.22.2016.pdf 406.64 KB (Last Modified on March 29, 2018)

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CER (Community Ed Receipt) Book Log

CER-Community Education Receipt Book Log 06.22.2016.pdf 406.18 KB (Last Modified on March 29, 2018)

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CER (Community Ed Receipt) Reissued Book Log

CER-Reissued Community Education Receipt Book Log 06.22.2016.pdf 406.46 KB (Last Modified on March 29, 2018)

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Sales Tax

Sales Tax: Florida State Sales Tax Procedures

FL State Sales Tax updated 11.30.20.pdf 157.78 KB (Last Modified on December 2, 2020)

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Sales Tax: Enrollment & Authorization for eServices Program Form (Form DR-600)

Enrollment and Auth for e-Services Program Form DR-600-Revised 01.2015.pdf 42.64 KB (Last Modified on March 29, 2018)

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Sales Tax: How to fill out the Enrollment & Authorization Form (Sample)

Enrollment and Auth for e-Services Program SAMPLE-02.02.2017.pdf 515.65 KB (Last Modified on March 29, 2018)

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Tax Exemption Form- expiration: 5/31/2023

TAX_EXEMPTION exp. 5.31.2023.pdf 203.94 KB (Last Modified on May 31, 2018)

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Smart Snacks

Smart Snacks FAQ

Food Sales Fundraising Smart Snacks Rule FAQ 04.08.2015.pdf 208.81 KB (Last Modified on March 29, 2018)

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Smart Snacks Guidelines

Smart Snacks and FL Rule FDACS 5p 1.003 Summary of Changes.pdf 241.41 KB (Last Modified on March 29, 2018)

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Smart Snacks Adoption by School Board

Adoption of Smart Snack Food Regulations-DCPS Board Agenda Item-04.2015.pdf 226.92 KB (Last Modified on March 29, 2018)

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Special Activity Request

Special Activity Request Form

Special Activity Form.pdf 91.51 KB (Last Modified on October 21, 2019)

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Stale Dated Checks

Stale Dated Checks Schedule - Submission to District Form (Due February 2021)

STALE DATED CHECKS 2019 - due 2.28.21.pdf 88.45 KB (Last Modified on February 23, 2021)

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Stale Dated Check: Procedure (revised 2019)

Stale_Dated_Checks.pdf 475.61 KB (Last Modified on April 25, 2019)

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Stale Dated Check: Sample Letter (revised 11/2016)

Stale Dated Check Sample Letter-updated 11.2016.pdf 75.15 KB (Last Modified on March 29, 2018)

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Stale Dated Check: Optional Working Check Log (revised 03/2016)

Optional Staled Dated Check Log 03.01.16.pdf 93.51 KB (Last Modified on March 29, 2018)

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Student Debt from Another School

Lost and Damaged Instructional Material Forms

Lost_and_Damaged_Instructional_Materials_FORM.pdf 110.21 KB (Last Modified on April 25, 2019)

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Student Debt from Another School

Student Debt from Another School. 04.13.17.pdf 118.21 KB (Last Modified on March 29, 2018)

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Submission of Dollars to the District

Return of Trust Monies to District

Return of Trust Money Form FY18-19.pdf 152.26 KB (Last Modified on September 20, 2019)

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Submission of Dollars to the District

Submission_of_Dollars_to_the_District.pdf 255.54 KB (Last Modified on April 25, 2019)

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Tickets

Report: Tickets Sold

Report of Tickets Sold 07.01.15.xlsx 13.46 KB (Last Modified on March 29, 2018)

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Report: Ticket Sales at the Gate

Ticket Sales at the Gate 07.01.15.xlsx 16.05 KB (Last Modified on March 29, 2018)

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Rolled Tickets: Perpetual Inventory Record Log

Rolled Tickets-Perpetual Inventory Record 05.18.2016.pdf 91.14 KB (Last Modified on March 29, 2018)

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Flat Tickets: Perpetual Inventory Record Log

Flat Tickets-Perpetual Inventory Record 05.18.2016.pdf 91.34 KB (Last Modified on March 29, 2018)

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Transfers

Inter-Funds Transfer Request Form

Inter-Fund Transfer Form Jan 2016.xlsx 20.47 KB (Last Modified on March 29, 2018)

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