Article I: Name
The name of this organization is the Duval Virtual Instruction Academy School Advisory Council.
Article II: Purpose
The purpose of the SAC is to be a resource to the school and the Principal. The word “advisory” is intended to mean: inquiring, informing, suggesting, recommending and evaluating.
Article III: Responsibilities
- assist in the preparation and evaluation of the school improvement plan
- assist in the preparation of the school’s annual budget
- The SAC shall perform functions prescribed by regulations of the district school board
Article IV: Officers
Section 1: The functions of the School Advisory Council are:
- assist in the preparation and evaluation of the school improvement plan (Sec. 1001.452(2) F.S.),
- assist in the preparation of educational improvement proposals for implementing an educational improvement grant
- assist in the preparation of the school’s annual budget (Sec. 1001.452(2) F.S.),
- the SAC shall perform functions prescribed by regulations of the district school board (Sec. 1001.452(2) F.S.),
Section 2: Other board functions of the School Advisory Council are:
- participate in planning and monitoring of school buildings and grounds
- initiate activities or programs that generate greater cooperation between the community and the school
- assist in the development of educational goals and objectives
- recommend various support services in the school t
- to provide input regarding the district’s Strategic Plan.
- review the impact of property development and zoning changes in the vicinity of the school as they relate to the safety, welfare and educational opportunities of the students
- review the budget to be sure it is aligned with the School Improvement Plan
- Perform other functions as requested by the principal
Article V: Membership
Section 1. The principal shall assure that the membership shall be representative of the ethnic, racial and economic community served by the school.
Section 2. This council shall include parents, teachers, education support employees, community members, and the principal. A majority of the membership shall be non-district employees.
Section 3. For purposes of SAC membership, parents shall be defined as anyone who has a student currently enrolled at the school and not a staff or faculty member of that school.
Section 4. The principal or designee shall be the only member of that school’s administration who is a member of the SAC.
Section 5. Peer election shall be used to select parent, education support staff, student, and teacher members of the SAC. Such election will be held in August of each year. Such elections shall be held at the beginning of each school year (after the first day of school) such that the membership list is ready to submit to appropriate district staff no later than October 1.
Section 6. Business and community members shall be appointed by the principal.
Section 7. Term of office for newly elected members shall be for a period of one year.
Section 8. Members not attending for two consecutive meetings, without an excused absence, will be replaced. Vacancies for parents, teachers, educational support personnel and students will be filled by peer election. Elections to fill vacant positions may be held as necessary throughout the year.
Section 9. SAC is a sunshine organization and non-members are encouraged to attend meetings but may not vote. Voting in SAC meetings shall be limited to duly elected/appointed school board approved members.
Section 10. Officers and their election:
- The officers of the School Advisory Council shall be a chairperson, __1__vice chairperson(s), and a secretary. All officers must be members of the SAC
- These officers shall be elected, by written ballot, at the first meeting of SAC at the beginning of the school year provided notice of election has been served.
Article VI: Roles of the Principal and SAC Members
Section 1. The Principal
- serves as a resource providing information regarding the local school education program
- appoints all non-elected SAC members; is an active resource person; is not a dominant figure;
- maintains the appropriate statutory composition of the SAC
- notifies the office of Instructional Improvement and Support when modifications are necessary
- encourages leadership from within the council
- assists in training members in leadership skills
- arranges for presentations of interest to the council
- keeps the SAC apprised of county policies, curriculum, etc. Establishes, maintains, and consults with the SAC on a regular basis involving it in decisions in accordance with state purposes and policies
- develops, through positive actions, feelings of trust and understanding among SAC, community and staff
- serves as the administrator in charge of the school with total responsibility to arrange all affairs of the school including general control and supervision of its employees;
- provides DCSB with copies of SAC meeting minutes and agenda
- facilitates the distribution of SAC meeting agendas and minutes
Section 2. The Chairperson
- works closely with the principal and the council to plan each meeting and establish an agenda in time to notify the community of the purpose of each meeting
- calls the meetings to order, maintains order, and sees that the meeting is properly adjourned
- instructs the secretary and other officers in their duties
- sees that minutes are taken, prepared, read, approved and properly filed in the school
- sees that business is ordered, considered and disposed of properly
- is an impartial, conscientious arbiter of discussion and debate, and insists on fairness in the actions and debate of the members
Section 3. The Vice Chair(s)
- serves as Chair in the absence of the elected Chair.
Section 4. The Secretary
- Keeps accurate and complete minutes and files them for inspection. A copy of the minutes should be provided to the principal for the school file and a copy sent to the district office with a record of attendance.
- Keeps accurate records of council membership, attendance, duties and special assignments.
Section 5. Parents and other Community Representatives
- act as a SAC member according to established procedures by making suggestions and recommendations representative of the views of parents, citizens and community organizations of the school community
- participate regularly in SAC meetings and carry out SAC assignments
- become knowledgeable about personnel and material resources of the school and community and the school’s education program
- act as resource persons for the SAC, especially in the solutions of community-related problems which affect the school and its students
- assist in obtaining community resources to aid the school’s education program
- serve as a communication link between SAC, the community and the school
- participate in activities aimed at obtaining parent and community support and assistance for school related programs
Section 6. Faculty and school staff representatives:
- act as members of the SAC to represent the views and interest of the school staff
- participate regularly in SAC meetings and carry out council assignments
- act a resource person for the SAC by making available specialized information about the educational programs, innovative ideas, and available resources
- assist in identifying community resources which can aid in the school’s educational programs
- serve as a communication link between the SAC and the school staff, and keep the staff informed of actions can activities of the council
- participate in efforts to encourage school staff support for goals and activities of the School Advisory Council
Article VII: Committees
The SAC may create such committees as necessary to carry on the work of the council.
Article VIII: Meetings
Section 1. The SAC shall meet as often as necessary to perform its duties, but no less than eight (8) times per year. Such meetings shall be held starting at the beginning of each school year (after the first day of school) such that the membership roster is ready to submit to appropriate district staff no later than October 1. Meetings must be scheduled when parents, students, teachers, education support personnel and community members can attend. All meetings shall be open to the public. The regular first meeting shall be held in August.
Section 2. A quorum must be present to conduct business. A majority of the membership of the council (more than half) shall constitute a quorum.
Section 3. Three days written notice will be given to members concerning any item that will be voted on at the upcoming meeting.
Section 4. All SAC proceedings must comply with the Florida Sunshine Law. All meetings shall be open to the public. Recognized guests may have 3 minutes at the end of the meeting to address their issues.
Section 5. Each SAC member will have one vote. SAC members must be present to exercise their vote and no proxy voting is permitted. Present SAC members may abstain from voting.
Article IX: Amendments to Bylaws
Section 1. If a quorum is present, these bylaws shall be amended at any regular meeting of the SAC by a majority of the membership.
Section 2. The amendment shall become effective immediately upon passage
Article X: Ratification of Bylaws
The bylaws of the SAC will be ratified by a majority of if its members.
Article XI: Parliamentary Authority
Section 1. The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised” shall govern the association in all cases in which they are applicable and in which they do not conflict with these bylaws.
Section 2. The chairperson has the option to appoint a member of SAC as a parliamentarian at any meeting deemed necessary.