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Chapter 3 - School Administration

Chapter 3.0 Table of Contents

  1. 3.10 Administrative Organization
  2. 3.16 School Calendar
  3. 3.20 Responsibilities of the Superintendent
  4. 3.26 Opening and Closings of Schools
  5. 3.27 Emergencies
  6. 3.28 School Principals Contracts with Outside Agencies
  7. 3.40 Safe and Secure Schools
  8. 3.41 School Climate and Behavior
  9. 3.42 Alcoholic Beverages and Behavior-Modifying Substances
  10. 3.44 Disruptions at School District Functions
  11. 3.46 Responsibilities of District Personnel
  12. 3.50 Public Information and Inspection of Records
  13. 3.51 Copyrighted Materials
  14. 3.60 Motto and Flag Display and Pledge
  15. 3.61 Moment of Silence

3.10 ADMINISTRATIVE ORGANIZATION

  1. The administrative staff shall be responsible to the Superintendent for the planning, administration, and supervision of the total instructional program and for all supporting services such as maintenance, transportation, school food service, personnel, purchasing, federal programs, payrolls, and all other assignments directed by the Superintendent or designee. The administrative staff shall be composed of the following:
    1. Principals - Personnel who are assigned direct authority and primary responsibility of schools and serve as the administrative and supervisory heads of school centers. Each principal is responsible for enforcement of Florida Statutes, State Board of Education rules, School Board policies, and directives of the Superintendent. The principal shall provide leadership in the development or revision and implementation of a school improvement plan required pursuant to Florida Statutes. He/she is also responsible for organizing, implementing, and managing a continuous program of curriculum development and revision in the school of assignment and for prescribing the duties of any school-based administrative positions.
    2. Vice/Assistant Principals - Personnel who are assigned to assist principals in providing leadership and developing, achieving, and maintaining the best possible educational programs and services. Vice/Assistant principals shall perform responsibilities as prescribed by the principal.
    3. District-wide Administrators - Personnel who are responsible for the overall development, implementation, supervision, and improvement of the instructional program of the District and of programs which support instruction such as maintenance, transportation, purchasing, finance, school food service, and others requiring a professional level of training.
  2. The Superintendent shall prepare and submit annually an organizational chart which shall serve as a guideline for organizing administrative responsibilities within the system.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S
LAW(S) IMPLEMENTED: 120.53, 1001.32, 1001.42, 1001.43, 1001.54, 1006.09,1012.27, F.S.
ADOPTED: APRIL 1, 1997
REVISION DATE(S): SEPTEMBER 2, 2003; JANUARY 10, 2008

FORMERLY: CC, CCA

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3.16 SCHOOL CALENDAR

  1. A school year calendar committee shall be convened by the Superintendent or his/her designee no later than July 1 of the last Board-approved calendar available.
  2. The committee shall prepare proposed school year calendars for up to the next two years following the current fiscal year and present to the Superintendent for approval and recommendation to the Board.
  3. The school year for students shall consist of one hundred eighty (180) days of actual instruction or the equivalent on an hourly basis as specified by the rules of the State of Education each school year. For emergency conditions, the School Board shall submit a written request to the Commissioner of Education for approval of a reduction in the number of school days.
  4. The Superintendent/designee shall prepare a list of specific religious observance days which occur when school is in session and may result in a student’s absence in accordance with provisions of the Codes of Student Conduct and other Board rules related to student attendance.
  5. Because the Florida Department of Education testing windows are typically scheduled in the fall of the current school year, Board-approved calendars may require minor revisions (such as changing an early release day to a full day) to implement the testing windows in compliance with the State of Florida’s requirements. In the event of any change to the Board-approved school calendar, the Superintendent or his/her designee shall notify the Board and employees of any adjustment pursuant to this subsection.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S
LAW(S) IMPLEMENTED: 1001.42, 1001.51, 1003.02, 1003.21,1011.60, 1011.62, F.S.
STATE BOARD OF EDUCATION RULE(S): 6A-1.045111, 6A-1.09514, 6A-1.09533
HISTORY: ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 10, 2008; JULY 11, 2016; AUGUST 7, 2018

FORMERLY: IC

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3.20 RESPONSIBILITIES OF THE SUPERINTENDENT

The Superintendent shall be the chief executive and administrative officer of the School Board and shall have, in addition to the powers and duties specifically imposed by Florida Statutes, State Board of Education rules, and School Board policies, all executive and administrative powers and duties in connection with the conduct of the schools which are not required by statutes to be exercised directly by the School Board or some other officer. It shall be the Superintendent’s duty to complete all executive and administrative transactions not required by Florida Statutes, State Board of Education rules, or School Board policies, to be brought before the School Board, and to prepare all other matters of administrative procedures or policy for School Board approval. The enumeration of specific powers and duties elsewhere in these polices shall not be construed to detract from the generality of duties hereby imposed.

  1. The Superintendent serves as the secretary to the School Board and executive officer of the District. He/she shall keep such minutes and records as may be necessary to set forth clearly all actions and proceedings of the School Board. When possible, any matter coming before the School Board shall first be presented to the Superintendent to be included on the agenda. The Superintendent shall inform the employees of the School Board and the schools and departments of any Board action relating to them.
  2. All members of the instructional, administrative and non-instructional staff shall be under the general supervision of and subject to the direction of the Superintendent.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 447.309, 1001.32, 1001.33, 1001.42, 1001.43, 1001.48, 1001.49, 1001.50, 1001.51, F.S.
ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 4, 2014; NOVEMBER 20, 2008

FORMERLY: CBC

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3.26 OPENINGS AND CLOSINGS OF SCHOOLS 

  1. The Superintendent shall recommend and the Board shall set the opening and closing of schools and fix uniform dates, and middle school and high school start times.
  2. The Superintendent is authorized to deviate from the regularly established beginning and ending times for an individual school due to extenuating circumstances and to establish beginning and ending times of the school day which is acceptable only for that school.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S
LAW(S) IMPLEMENTED: 1001.42, 1001.43, 1001.51, F.S.
ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 20, 2008; AUGUST 1, 2023

FORMERLY: ID

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3.27 EMERGENCIES

  1. In case of an emergency involving the welfare and safety of students and employees, the Superintendent may suspend any part of these rules; provided, that he/she shall report the fact of and the reason for suspension at the next meeting of the School Board; and provided further, that the suspension shall expire at the time of such report unless continued in effect by actions of the School Board.
  2. In case of an emergency, the Superintendent may close any school or all schools.The members of the School Board shall be informed immediately of any event or condition which requires the closing of a school or the schools of the District, and, where the public interest requires Board action, the Superintendent shall call a special meeting of the Board.
    When an emergency exists affecting the health, safety, or welfare of the students, the principal may dismiss the school. Any such early dismissal shall be reported immediately by the Superintendent to the School Board together with the reasons therefore.
  3. In a declared state of emergency, control of students shall be maintained by school personnel until these students are released from school.
  4. In any case or condition not covered by these regulations, the Superintendent shall base the decision on his/her best judgment.
  5. During times of general public emergency, the Superintendent is authorized to use all available resources of the District in cooperation with other agencies to alleviate the emergency.
  6. The principal shall cooperate with Civil Defense and Red Cross authorities during a natural or man-made disaster. If a riot or similar situation occurs, the principal shall cooperate with the law enforcement authorities.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S. LAW(S) IMPLEMENTED: 1001.33, 1001.43, 1001.51, F.S. ADOPTED: APRIL 1, 1997 REVISION DATE(S): NOVEMBER 10, 2008 FORMERLY: CH, EBCE

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3.28 SCHOOL PRINCIPALS CONTRACTS  WITH OUTSIDE AGENCIES

  1. Each principal shall have authority and responsibility for executing contracts on behalf of the School Board for athletic contests, school publications, school yearbooks, school programs, and other contracts incidental to the operation of the individual school unit when such contracts are to be funded from the school’s internal accounts only, and the obligations of the School Board are expressly contingent upon the availability of the school’s internal funds. Any other contract not funded by the school’s internal accounts, or exceeding $20,000.00, requires approval and execution by the Superintendent and/or Board Chairman on behalf of the School Board pursuant to state law and School Board policies.
  2. The principal shall observe all applicable requirements prescribed within Florida Statutes, State Board of Education rules, and School Board policies, and shall exercise due care to protect the interests of the school and the School Board when entering such contracts funded from internal accounts as permitted in section I above. Such contracts shall not exceed $20,000.00 and shall not extend beyond the fiscal year during which the contract was initially executed unless such extended contract term is approved in writing by the Superintendent or his/her designee and is otherwise compliant with the provisions of subsection I above.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 112.3145, 287.017, 1001.41, 1001.43, 1001.54,
1011.06, 1011.07, F.S.
ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 4, 2014; NOVEMBER 10, 2008; JULY 9, 2018

FORMERLY: CFA

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3.40 SAFE AND SECURE SCHOOLS

  1. INTRODUCTION                                                                                                                                                      

The Duval County District School Board has as its first obligation to provide a safe,secure and orderly learning environment in all schools, on school sponsored transportation, and at all sponsored activities for students, school personnel, and other persons. 

      1.  
  1. ORDERLY ENVIRONMENT

    An orderly environment can only be achieved by developing procedures to control students, personnel, and other persons on school property and attending School Board or school sponsored events or activities. All procedures shall reflect the following policy provisions: 

    1. No person other than a student and employee of a school site shall be on a school campus during school hours unless they are in compliance with Policy 9.60, Visitors.
    2. A student who is suspended or expelled is not in good standing and is not permitted on the school campus, school grounds, school sponsored transportation, or at a school sponsored activity. The Superintendent or his/her designee shall develop administrative procedures to implement the Code of Student Conduct and the provisions of this policy, to include but not be limited to, provision of District staff to identify suspended or expelled students, and coordination with law enforcement if necessary.
    3. Any person on a school campus, school sponsored transportation, or school grounds not in accordance with this policy is hereby declared to be a trespasser and shall be asked to leave immediately by any staff member. Each principal shall keep a log of such incidents which shall provide the name of the person asked to leave and other pertinent information. If said person shall again be seen upon the school campus, school grounds, or school sponsored transportation, any staff member shall immediately notify the principal or appropriate local law enforcement officials without further warning.
    4. Individuals who enter School Board property, an activity, school sponsored transportation, or a School Board meeting without a legitimate reason and create a disturbance or refuse to leave the property or activity when asked by the Board chairperson, Superintendent/designee, principal or person in charge are subject to criminal penalty as provided in Florida Statutes. The person in charge shall contact appropriate law enforcement officials in cases of disruptive activity or refusal to leave the school property or activity and take appropriate actions to have the offender punished as prescribed by law. The Superintendent shall be notified of any such action at schools, school activities, or school sponsored transportation.
    5. In addition to the zero tolerance provisions applicable to students pursuant to section 1006.13(3), Florida Statutes (and set forth in the Code of Student Conduct), no person except law enforcement, and school safety assistants may have in his/her possession while on school property, during any schoolsponsored transportation, or at school events, any firearm or weapon except as may be expressly permitted pursuant to section 790.115, Florida Statutes. Pursuant to section 790.115(2)(a)3, Florida Statutes, the School Board of Duval County, Florida hereby waives section 790.115(2)(a)3, Florida Statutes, that otherwise would permit any person to possess a firearm on any school campus or at any school sponsored activity pursuant to section 790.25(5), Florida Statutes. Pursuant to the waiver set forth above, no person with parking privileges, such as students or employees of the School Board of Duval County, Florida, shall possess a firearm in any vehicle, locked or unlocked, parked on any school property, at any school facility, or at any school sponsored events.
    6. No person may have in his/her possession any illegal substance, or dangerous substance, while on school property, during any schoolsponsored transportation, or at school events. 
  2. SAFETY - EMERGENCY PLANS
    1. The Superintendent shall develop and present to the Board for review and approval appropriate school emergency procedural manual and appropriate preparedness plans. 
    2. The Superintendent shall establish uniform guidelines for the development of schools’ emergency management and preparedness plans. 
    3. Each school shall develop and maintain an up-to-date plan based upon the uniform guidelines and including the provisions of Florida law, State Board of Education rules, city ordinances and other applicable regulations. 
    4. Copies of school plans shall be provided to county and city law enforcement agencies, fire departments, and emergency preparedness officials. 
  3. SAFETY - PROCEDURES
    1. School alarms shall be monitored on a weekly basis and malfunctions shall be reported for immediate repair.
    2. A safety program shall be established consistent with the provisions of Policy 8.11. 
    3. Emergency evacuation drills (fire, hurricane, tornado, other disaster, and school bus) shall be held in compliance with state and local requirements. Each principal, site administrator or transportation official is responsible for:
      1. Adhering to District procedures; 
      2. Developing and posting emergency evacuation routes and procedures; 
      3. Assigning and training staff members in specified responsibilities to ensure prompt, safe and orderly evacuation; 
      4. Identifying and reporting hazardous areas requiring corrective measures; and 
      5. Preparing and submitting a written report of each emergency evacuation drill to the Superintendent or his/her designee.
    4. In the event of an emergency, the Superintendent is authorized to dismiss early or close any or all schools. Except that the principal may dismiss the school when the Superintendent or designee cannot be contacted and an extreme emergency exists endangering the health, safety, or welfare of students. Any such actions shall be reported immediately to the Superintendent or designee along with a statement describing the reasons for the action. Such report shall be submitted to the School Board at the next regular meeting unless a special meeting is held relating to the emergency. 
  4. SAFETY - VIOLENCE PREVENTION
    1. The Superintendent shall develop a violence prevention plan for use by each school. 
    2. Training in identification of potentially violent behaviors and the procedures to be implemented shall be provided to personnel of the schools. 
    3. The Superintendent or his/her designee shall establish administrative procedures to implement the notification and disciplinary requirements set forth in section 985.04, Florida Statutes. 
  5. SECURITY
    1. All District schools shall develop and implement a security program to be in effect during the operating hours of schools. The security program shall be the school principal's responsibility and shall be consistent with provisions in Florida Statutes and State Board of Education rules. 
    2. The Superintendent shall develop and implement guidelines and procedures for reviewing each school’s security provisions. 
    3. A review of each school’s security provisions shall be conducted annually by the principal with a written report submitted to the Superintendent or designee for submission to the Board for review. 
    4. Each school’s emergency plan shall include security provisions including emergency lockdown procedures. 
    5. Security trailers may be located on school property. 

 

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED:  790.115, 810.097, 985.04, 1001.43, 1006.145, 1006.21,1013.13, F.S.
JACKSONVILLE ORDINANCE CODE: 420.111
STATE BOARD OF EDUCATION RULE(S): 6A-1.0403, 6A-2.0010, 6A-3.0171
ADOPTED: April 1 ,1997
REVISION DATE(S):
NOVEMBER 10, 2008; NOVEMBER 1, 2016; JULY 9, 2018

FORMERLY: EBC, ECA

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3.41 SCHOOL CLIMATE AND BEHAVIOR


The School Board recognizes the importance of providing a safe, secure, and respectful learning environment in which teachers can teach and students can learn. To this end, the School Board shall adopt a positive behavior support framework, built upon a continuous improvement model, to develop, implement, and refine a culture of behavior and discipline conducive to teaching and learning.

  1. Each school shall develop and adopt a positive, pro-active school-wide plan (Positive Behavioral Interventions and Supports Plan: PBIS) to address school climate, behavior, and discipline. This plan shall include, but not be limited to, establishing school-wide behavior expectations for common areas and classrooms; teaching the expectations and the appropriate social-emotional skills; reinforcing positive student behavior; using effective classroom management and positive behavior support strategies by providing early intervention for misconduct and appropriate use of consequences; and using data to monitor and evaluate its progress.
  2. Each school’s PBIS plan shall be data-driven, monitored, and revised regularly, as needed and aligned with the School Improvement Plan to maximize desired academic and behavior outcomes. A school-based leadership team, representative of the faculty and staff, will lead the development and implementation of the plan and monitor its progress.
  3. Professional development opportunities will be provided and available to assist schools and teachers in developing, implementing, monitoring, and evaluating its plan.
  4. Consequences for misbehavior will be leveled to match the offense and handled in accordance with the District’s Codes of Student Conduct for Elementary and Secondary, and additionally, for a student with an Individual Education Plan (IEP) or Section 504 Plan, the district’s Discipline Guidelines for Students with Disabilities will be implemented in accordance with the Individuals with Disabilities Education Act (IDEA), Section 504 Rehabilitation Act of 1973, and State Board of Education Rules.
  5. Each school will provide prevention and intervention programs to assist students in managing their behavior and collaborate with community agencies and organizations to assist in this effort.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 1001.42, 1001.43, 1001.49, 1001.51, 1001.54, 1003.02, 1003.32, 1006.07, 1006.08, F.S.
STATE BOARD OF EDUCATION RULE(S): 6A-1.0403
ADOPTED: November 10, 2008
REVISION DATE(S): NOVEMBER 4, 2014; JULY 11, 2022

FORMERLY: NEW

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3.42 ALCOHOLIC BEVERAGES AND BEHAVIOR-MODIFYING SUBSTANCES


No person shall be in possession of or be under the influence of an intoxicating beverage or an illegal mood or behavior-modifying or controlled substance, as defined by Florida Statutes, while on school property, at school-sponsored activities, or while on school trips involving students.

  1. School principals shall advise an individual who has an alcoholic beverage or an illegal behavior-modifying substance in his/her possession to leave the school property immediately and/or notify the proper law enforcement agency as appropriate.
  2. A principal at his/her discretion may refuse to release a student to an individual who is under the influence of an alcoholic beverage or an illegal mood or behaviormodifying substance.
  3. Any person who has purchased an admission ticket to a school event shall forfeit his/her rights under this policy if possessing or under the influence of an alcoholic beverage or an illegal behavior-modifying substance at the event.
  4. Any person who has been given notice by a School Board official to leave the property and who fails to leave the premises or leaves, but returns to the premises in possession of an alcoholic beverage, shall be deemed a trespasser. The police or other proper law enforcement agency shall be notified to assist in removing the individual or to take law enforcement actions as deemed appropriate by the law enforcement agency. Subsequent to giving notice to the trespasser, the School Board employee shall sign an affidavit for the trespassing offense and take such other action as appropriate to issue a trespass order pursuant to section 810.097, Florida Statutes.
  5. A School Board employee who violates this policy shall be considered guilty of conduct which seriously impairs his/her effectiveness as an employee and shall be subject to such discipline as the School Board determines under the provisions of Florida Statutes and any other applicable law.
  6. While on school-sponsored trips, the following action may become necessary:
    1. Alcoholic beverages and illegal behavior-modifying substances in possession of minors will be seized.
    2. Students and/or adults in possession of alcoholic beverages or illegal behavior-modifying substances will be removed from the sponsored activity.


STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 810.097, 1001.43, 1012.22, 1012.27, 1012.28, 1012.33, 1012.795, F.S.
HISTORY: ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 20, 2008; NOVEMBER 1, 2016

FORMERLY: KFA

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3.44 DISRUPTIONS AT SCHOOL DISTRICT FUNCTIONS

No person shall knowingly disrupt or interfere with a School Board or District function or activity on School Board property, including school sponsored transportation. This includes persons who knowingly advise, counsel, or instruct any student or School Board employee to disrupt any School Board or District function or activity. The School Board Chairperson, Superintendent, principal, or designee, as the case may be for the School Board or District function or activity, shall inform a person who is disrupting or interfering with a School Board or District function or activity that if the disruptive behaviors fails to immediately cease, then he/she may be subject to arrest and/or may be issued a trespass order pursuant to section 810.097, Florida Statutes. The person shall be advised to immediately leave the school premises.

  1. Any person who purchased an admission ticket to a school event shall forfeit his/her rights under this policy by having disrupted or interfered with the event.
  2. Any person who has been given notice by a school official and either fails to leave the premises or leaves the premises and subsequently returns to the premises shall be deemed a trespasser.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 810.097, 1001.43, 1006.145, F.S.
ADOPTED: April 1, 1997
REVISION DATE(S): NOVEMBER 20, 2008; NOVEMBER 1, 2016; JULY 9, 2018

FORMERLY: KFA 

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3.46 RESPONSIBILITIES OF DISTRICT PERSONNEL


All administrative, instructional, and non-instructional employees shall become familiar with the School Board Policies, administrative procedures, memoranda, bulletins, manuals, and handbooks pertaining to their specific duties in the District and shall be subject to disciplinary action for violation of any of these.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 1001.42, 1001.43, 1001.51, 1012.53, F.S.
HISTORY: ADOPTED: APRIL 1, 1997
REVISION DATE(S): NOVEMBER 10, 2008

FORMERLY: CHC 

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3.50 PUBLIC INFORMATION AND INSPECTION OF RECORDS

  1. All public records, as defined by Chapter 119, Florida Statutes, and not otherwise exempt or confidential from public inspection and copying as set forth in Florida Statutes, shall be available for inspection or copying at reasonable times during normal office hours of the District office or other offices in which records are maintained.
  2. The district shall provide the Board a quarterly report of public records requests received by the district and the status of those requests. The report shall identify each public records request received by the district during that quarter. The quarterly report shall specify the date on which each public records request was received for processing, as well as the date on which each public records request was satisfied by the district. For purposes of this reporting requirement, the term “satisfied” as used herein shall include but is not limited to the following: production of the public records requested, identification of exemptions to the production of the public records requested, notification to the requesting party that no responsive public records exist, withdrawal of the request by the requesting party, or failure of the requesting party to submit advance payment or clarification for the request. 
  3. Exempt and/or confidential records include, but are not limited to, the following:
    1. Student records pursuant to Florida Statutes and the federal Family Educational Rights and Privacy Act (FERPA);
    2. Portions of personnel records pursuant to Florida Statutes;
    3. Personally identifiable records of dependent children of former or current employees who are insured by a District group insurance plan pursuant to section 119.071(4)(b)2., Florida Statutes;
    4. Collective bargaining documents, pursuant to section 447.605, Florida Statutes;
    5. Land appraisals, offers, and counteroffers relating to the purchase of land, pursuant to section 1013.14, Florida Statutes;
    6. Legal records prepared by an attorney exclusively for civil or criminal litigation pursuant to Florida Statutes, and litigation files regarding employees while the case is active pursuant to section 119.071(1)(d)1,
      Florida Statutes;
    7. Data processing software obtained under a licensing agreement which prevents its disclosure and data processing software designated by the School Board as “sensitive” pursuant to Florida Statutes;
    8. Sealed responses to request for bids or proposals, until such time as they are publicly opened pursuant to Florida Statutes;
    9. Employee and student health and medical records as prescribed by Florida Statutes and P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (HIPAA); and
    10. Risk management documents, pursuant to section 768.28(16)(b), Florida Statutes.
  4. FEES
    1. Copies of public records may be obtained by making a request to the lawful custodian of the records. Charges for copies of public records shall be in accordance with Florida law.
    2. Charges for copies of audio, video, and other materials shall be at rates established by the Superintendent/designee and shall be in accordance with Florida law.
    3. If extensive clerical time or supervisory assistance by agency personnel, or both, is involved to produce the requested records, then an additional service fee may be charged as determined in accordance with Florida law. For purposes of this Policy, “extensive time” is the greater of thirty (30) minutes, or the minimum time established as “extensive time” pursuant to Florida law (including but not limited to Attorney General opinion(s)).

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S. LAW(S) IMPLEMENTED: 119.07, 447.605, 1001.43, 1002.22, 1012.31, 1013.14, F.S., 34 CFR 99, P.L. 103-382, 104-191 ADOPTED: APRIL 1, 1997 REVISION DATE(S): NOVEMBER 10, 2008; JANUARY 4, 2014; NOVEMBER 1, 2022; MARCH 7, 2023 FORMERLY: KBD

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3.51 COPYRIGHTED MATERIALS

The District shall abide by all provisions of the copyright laws.

  1. Commercial materials, whether printed or non-printed, may not be duplicated without prior written permission from the owner or copyright holder. The SchoolBoard directs its staff and students to use copyrighted works only to the extent that the law permits. Where there is reason to believe the material does not fall within the fair use guidelines, there is no license agreement, or there is no contractual agreement, then prior written permission shall be obtained. At no time shall it be necessary for an employee or student to violate copyright laws in order to properly perform his or her duties.
  2. The School Board recognizes that Federal law applies to public school districts and the staff and students must, therefore, avoid acts of copyright infringement under penalty of law. The School Board does not sanction or condone illegal duplication in any form, the use of illegally duplicated materials, or the improper use of commercially duplicated materials. Commercial materials, whether printed or non-printed, may not be duplicated without prior written permission from the owner or copyright holder.
  3. Guidelines for the legal duplication of materials for instructional purposes, including uses that meet the “fair use” guidelines (which cover the reproduction, distribution, and use of print resources, music, recordings, theatrical performances, computer software, television and video resources, and online and electronic resources and licensing) set forth in Federal law, may be obtained from the school or District office. District employees are responsible for reviewing the District’s procedures regarding copyrighted materials.
  4. Employees and students who knowingly and willfully infringe upon current copyright laws may be:
    1. subject to disciplinary action by the School Board; and
    2. personally liable for the copyright infringement.
  5. In the event of litigation resulting from copyright violation, the School Board will not assume responsibility for actions of an employee or student who has willfully contravened this Policy. A finding of willful infringement will preclude the School Board paying any judgment rendered against the employee and the paying of attorneys’ fees or costs which the employee would incur in conjunction with a lawsuit and may render the employee liable to the School Board for any damages which the School Board is liable to pay.
  6. Because the School Board hosts a web site and stores information on it at the direction of users, it is classified as an on-line service provider for copyright purposes. In order to limit the School Board's liability relating to material/information residing, at the direction of a user, on its system or network, the School Board directs the Superintendent to annually appoint an individual as the agent to receive notification of claimed infringement. A link to the agent's name, mailing address, telephone number, fax number, and e-mail address shall appear on the home page of the School Board's web site. Such contact information, along with the appropriate filing fee, shall also be provided to the Copyright Office of the Library of Congress. Additionally, the agent's name, mailing address, telephone number, fax number, and e-mail address shall be included in the student handbook for each school. The agent shall be responsible for investigating and responding to any complaints.


STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 119.07, 447.605, 1001.43, F.S.
17 U.S.C. 101 et seq.
HISTORY: ADOPTED: NOVEMBER 10, 2008
REVISION DATE(S):

  • MARCH 3, 2015

FORMERLY: NEW

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3.60 MOTTO AND FLAG DISPLAY AND PLEDGE 

  1. The pledge of allegiance to the flag shall be recited at the beginning of each school day in elementary and secondary schools. The form of the pledge of allegiance to the flag shall be pursuant to Section 1003.44, Florida Statutes.
  2. A student may be excused from instruction and/or reciting the pledge of allegiance when his/her parent(s) or legal guardian files a written request with the school principal.
  3. All District schools and facilities shall display the flag of the United States and Florida when the weather permits. Flags shall be displayed, except when the school is closed for vacation, on one (1) building or a suitable flag staff which is located on the school property. A school center with two (2) or more school buildings on the same or adjacent sites may display one (1) flag for the entire group of buildings.
  4. Each classroom and auditorium shall display the United States flag.
  5. All flags shall meet the requirements of Florida statutes.
  6. All District schools and facilities shall display the state motto in accordance with Florida Statutes.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 1000.06, 1001.43, 1002.20, 1003.42, 1003.44, F.S.
HISTORY: ADOPTED: APRIL 1, 1997
REVISION DATE(S):

  • NOVEMBER 10, 2008 
  • JULY 9, 2018 

FORMERLY: IMDA

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3.61 MOMENT OF SILENCE

Each school shall observe up to two (2) minutes of silence during the first period of each day to allow students the opportunity to silently consider serious thoughts and values. Teachers may not make suggestions as to the nature of any reflection that a student may engage in during the moment of silence; however, teachers shall encourage parents or guardians to discuss the moment of silence with their children and to make suggestions as to the best use of this time. This period of silence shall not be used to advance or inhibit religion.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.
LAW(S) IMPLEMENTED: 1001.43, 1003.45, F.S.
HISTORY: ADOPTED: APRIL 1, 1997
REVISION DATE(S):

  • NOVEMBER 10, 2008
  • OCTOBER 5, 2021

FORMERLY: IMD

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